Selection can be defined as process of choosing the right person for the right job.
Process of Selection:
The process of selection is different in different companies; however a general procedure of selection can be framed. This process of selection can be explained as followed:
1. Job analysis
2. Advertisement
3. Application blank/form
4. Written test
5. Interview
6. Medical examination
7. Initial job offer
8. Acceptance/rejection letter
9. Final offer/ letter of appointment
10. Induction
1. Job Analysis:
The very first step in the selection procedure is the job analysis. The HR department prepares the job description and specification for the jobs which are vacant. This gives details for the jobs which are vacant. This gives details about the name of the job, qualification, qualities required and work conditions etc.
2. Advertisement:
Based on the information collected in step 1, the HR department prepares an advertisement and publishes it in a leading news papers. The advertisement conveys details about the last date for application, the address to which the application must be sent etc.
3. Application Blank/Form:
Application blank is the application form to be filled by the candidate when he applies for a job in the company. The application blank collects information consisting of four parts:
i. Personal details
ii. Educational details
iii. Work experience
iv. Family background.
4. Written Test:
The application which have been received are screened by the HR department and those applications which are incomplete are rejected. The other candidates are called for the written test. Arrangement for the written test is looked after the HR department i.e. question papers, answer papers, examination centers and hall tickets etc.
5. Interview:
Candidates who have successfully cleared the test are called for an interview. The entire responsibility for conducting the interview lies with the HR department i.e. they look after the panel of interviewers, refreshments, informing candidates etc.
6. Medical Examination:
The candidates who have successfully cleared the interview are asked to take a medical exam. This medical exam may be conducted by the organization itself (army). The organization may have a tie up with the hospital or the candidate may be asked to get a certificate from his family doctor.
7. Initial Job Offer:
Candidates who successfully clear the medical exam are given an initial job offer by the company stating the details regarding salary, terms of employment, employment bond if any etc. The candidate is given some time to think over the offer and to accept or reject.
8. Acceptance/ Rejection:
Candidates who are happy with the offer send their acceptance within a specified time limit to show that they are ready to work with the company.
9. Letter of Appointment/ Final Job Offer:
Candidates who send their acceptance are given the letter of appointment. The letter will state the name of the job. The salary and other benefits, number of medical leaves and casual leaves, details of employment bond if any etc. It will also state the date on which the employee is required to start duty in the company.
10. Induction:
On the date of joining the employee is introduced to the company and other employees through am elaborate induction program.